POSITION TITLE
|
Guidance Secretary
|
SCHOOL/DEPARTMENT
|
Assigned school
|
SALARY
|
Salary Grade 58 Middle School / 59 High School
|
FLSA STATUS
|
Non-Exempt
|
REPORTS TO
|
Guidance Counselors
|
SUPERVISES
|
None
|
WORK WEEK SCHEDULE
|
Monday – Friday
|
WORK HOURS
|
20 hours/week (Middle School)
|
NUMBER OF MONTHS PER YEAR
|
10
|
POSITION PURPOSE:
The Guidance Secretary is responsible for serving as clerical support to the Counselors in the school Guidance Department.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES
- Thorough knowledge of standard office practices, procedures and equipment
- Thorough knowledge of school system routine and procedures
- General knowledge of business English, spelling and arithmetic
- Ability to establish and maintain effective working relationships with associates
- Ability to type, take and transcribe dictation accurately as necessary
- Ability to prepare and maintain computerized records and systems
- Ability to meet the public effectively
- Ability to interact with students with empathy, courtesy and professionalism
EDUCATION, TRAINING, AND EXPERIENCE
- High School Diploma/GED supplemented by various courses in business, typing, data processing and bookkeeping
- Considerable experience in clerical work
- Any equivalent combination of training and experience that provides the required knowledge, skills and abilities
CERTIFICATION AND LICENSE REQUIREMENTS
- Must possess a valid driver’s license issued by the NC Department of Motor Vehicles
PREFERRED QUALIFICATIONS:
- Experience in a public-school setting, especially in the Guidance Department
- Spanish Speaking
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Serve as primary clerical support to the Guidance Counselors in the school
- Act as Guidance Office receptionist and telephone operator
- Prepare and maintain files and records for the department
- Assist the Counselors, teachers, school staff, students and parents
- Reconcile bank statements and issue purchase requisitions and orders as needed
- Sort and distribute Guidance Office mail
- Prepare student files and records for review, entrance and/or withdrawal
- Update student files with appropriate information
- Handle a variety of routine technical and administrative assignments
- Compose and type letters and memoranda in conformance with school policies and/or from brief instructions
- Set up and maintain office procedures and filing systems
- Meet and screen visitors to the Guidance Office
- Perform additional duties as assigned by the Guidance Counselors
|